When properly executed, the move-in process is efficient, informative, and the beginning of a professional and respectful relationship between tenants and landlords. When you’re prepared and proactive about communicating with your tenants, it’s easy for you and your new renters.

Today, we’re sharing some of the steps we take when we’re moving a tenant into a property in the Southwest Floria area managed by Realty Group of Southwest Florida.

Financial Move-In Matters

As soon as a tenant is approved for your property, we collect a deposit that will secure the property and take it off the rental market. Before we hand over the keys, the tenant is required to pay the entire move-in balance, which includes the security deposit as well as the first month’s rent. We’ll also collect any pet fees and other move-in funds. We recommend you collect your funds in certified funds, through a cashier’s check or a money order. If your tenant moves in and then the check bounces, you’re not going to start the tenancy off on the best foot.

All utilities must be turned on and the accounts must be transferred to the tenant’s name on the day that tenants move in. We work with tenants to ensure this happens in the right amount of time.

Creating and Executing the Lease Agreement

Our leases are written by local attorneys who specialize in landlord and tenant law in the state of Florida. It’s very important to have a lease that’s legally compliant in Florida. Downloading any lease template off the internet is not a good idea; you won’t have any way of making sure that it includes all of the information and disclosures that a Florida lease needs in order to stand up in court and adequately protect your interests. The lease will be signed by the owner and the tenant via an electronic signature. This allows us to document and file the lease, and make sure that all parties have reviewed it and agreed to it.

If your property is in an HOA community and requires a lease application from the tenants, we will handle that process as well. It’s important to know what your community association requires before you rent a property out to a tenant.

Conducting Move-In Inspections

Before a tenant moves in, we conduct a complete and detailed inspection of the property. The purpose is to check for any maintenance items that need attention before the tenant moves in and to document the condition of your property, which will be important when the tenant moves out and we have to decide whether any damage was done during the lease period. Our inspection report will include pictures, which we will share with you. We’ll have the tenants sign the condition report when they move in and have a chance to inspect the condition of the home themselves.

We’ll take care of all cleaning and minor repairs, and prepare to welcome your tenant to their new home.

This is just an overview of how we handle the move-in process for our owners and investors. If you have any questions or you need any help, please don’t hesitate to contact us at Realty Group of Southwest Florida.